Reload VCC

Adding to the Virtual Card Balance

You have the ability to add to a virtual card balance in the event that you’ve used the VCC but then need to increase the authorized amount. Some examples of when this might occur are:

  • You issued the VCC to a travel supplier but find a cheaper fare with another supplier

  • You issued the VCC to a travel supplier but then find there was a change that increased the amount to be charged, causing the amount to exceed the authorized amount

  • The VCC was voided so the funds are not available for immediate use. This presents issues as the supplier may expect to still be able to use the VCC but can’t. Reloading the card will allow them to immediately use the card again

Terminated or Expired cards cannot be reloaded. A card can be reloaded even if there are settlements on the card, as long as it's still an active card.

To reload a Virtual Card, you will call a PUT on the IssueCard route with this ReloadAmount parameter:

ReloadAmountDecimalOptionalAny numeric value that does not exceed the tolerance

You can find more detailed information here 

In a perfect world, when the need arises to increase the authorized amount, only the second authorization will ultimately settle. However, in the event two or more transactions settle, you will be responsible for the total amount of both settlements. The debit amount will be reported in the Daily Accounting File on the ‘Adjustments’ tab for Margin funded clients and as Virtual Card Purchases for Flex and FOS funded clients. For example, if you initially authorize for $500 at airline ‘A’ and find a cheaper fare after the fact at airline ”B” you will need to add $450 to the original VC amount. When you do this you run the risk that both airlines will settle. Should that occur, you will see the $450 as an adjustment (Margin) or as an additional Virtual Card Purchase (Flex and FOS)

The amount you can add to a VC authorization will be limited based on a variety of factors such as volume and business requirements. You can work with Client Support to identify the reload percentage amount allowed.

Once you’ve worked with Client Support to set the tolerance you can begin sending the parameter in the /IssueCard request.

ConnexPay Employees can find more detailed internal information and configuration steps here.